Email Signature Examples & Setup Guide
Copy-ready signature layouts for executives, sales, consultants and academics — plus exact setup steps for Outlook, Gmail and Apple Mail. When you’re ready to personalize one, our generator turns any of these into HTML you can paste straight into your mail client.
Open the Email Signature Generator →Four proven layouts
David Zhang — Founder & CEO, Meridian Trade Co.
d.zhang@meridian.co · meridian.co
+86 138 0000 0000 · Shanghai
Book a 20-min call → meridian.co/meet
One line of authority: name, role, company, one action link. No quotes, no logos over 80px tall.
Sarah Lin — Account Director, Meridian Trade Co.
Mobile/WhatsApp: +86 138 0000 0000
sarah.lin@meridian.co
Trusted by 120+ buyers in EU & North America
Makes replying effortless: direct line, calendar link, one social proof line.
Marcus Webb — Supply-chain consultant for EU importers
marcus@webbconsulting.eu · webbconsulting.eu
+49 170 000 0000
Book a free 15-min scoping call
Sells the next step, not the résumé: what you do, who you do it for, one booking link.
Elena Marsh, PhD — Senior Researcher, Dept. of Materials
e.marsh@university.edu
Name, title, one contact. Ideal for universities, labs and large organizations with brand rules.
How to set up your signature
- 1File → Options → Mail → Signatures…
- 2Click New, name the signature, then paste your HTML signature (keep fonts and spacing).
- 3Under “Choose default signature”, assign it to New messages and Replies/forwards.
- 1Settings (gear) → Mail → Compose and reply.
- 2Click + New signature, paste the signature, set it as default for new messages and replies.
- 3Save, and open a new email to confirm the spacing held.
- 1Settings (gear) → See all settings → General → Signature.
- 2Create new, paste the signature; drag it into the right slot for “For new emails use” and “On reply/forward use”.
- 3Scroll down and Save Changes.
- 1Mail → Settings → Signatures.
- 2Select the account, click +, then paste your signature with “Always match my default font” unchecked.
- 3Drag the signature into the account to set the default.
Tip: paste a designed HTML signature rather than plain text — formatting, spacing and links survive the copy far better, and every layout above can be generated as HTML in our studio.
- · Keep it to 3–4 lines of information plus one link.
- · Use one font, two colors maximum, and 12–14px body text.
- · Include one clear call to action — calendar link, website or booking page.
- · Add international dialing codes (+86, +44…) if you work across borders.
- · Don’t paste a full resume, three phone numbers and five links.
- · Don’t embed oversized logos or heavy banners — they get blocked or flagged.
- · Don’t use light gray 9px text; it fails on mobile.
- · Don’t set it in Comic-style handwriting fonts for business use.
喜欢哪个版式？在生成器里填上你的姓名与职位，10 秒导出可直接粘贴的 HTML 签名与高清名片。
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